Welcome Studio - Layout Overview

Welcome Studio is where you will create the run of show/agenda for your webinar or event, create/manage assets (graphics, video, audio), and manage all LIVE aspects (Stage management, speaker/moderator management, chat/Q&A management, etc) of your webinar or event.

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In Welcome's webinar software there are five distinct parts of Welcome Studio you should get accustomed to. 

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1. Agenda/Event Builder
2. Green Room
3. Stage
4. Chat/People
5. Top Navigation

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Agenda/Event Builder

The left hand panel is where you will:

• Create and manage sessions (agenda items)
• Add assets (graphics, video, audio, images, polls)
• Create and manage cue notes
• Manage which assets are on stage (visible to the attendees)

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Green Room

The green room is where you manage:

• Your own mic/camera
• Speakers mics
• Accept invitations to the green room (from speakers)
• Remove people from the green room
• Manage screen sharing
• Coordinate with speakers/moderators/staff through audio/video

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While in the green room, no attendees can hear or see you. Attendees can only hear or see what or who is put on the stage. 

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Note: There is a limit to 12 people in the Green Room. If someone shares their screen, that counts as a “person” in the Green Room. 

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Stage

The stage is what your attendees see and hear. In the stage section, you can:

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• See what your audience is seeing and hearing
• Manage WHO is on stage (people/screenshare)
• Open Doors to your event (let attendees in)
• Start/stop recording the event
• Add timers for speakers on stage
• Send “announcement” messages

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Chat/People

The chat/people panel on the right side is where you’ll be able to view and manage:

• Public chat
• Speaker chat (private to speakers/moderators/staff)
• Staff chat (private to staff/producers)
• Direct Messages
• Q&A (add questions, vote, moderate)
• Polls (add polls or vote)
• People (view list of staff, speakers, moderators, attendees)
• Chat/People settings (edit settings of chat/people panel such as “allow anonymous questions” or “hide people list”)

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Top Navigation

The top navigation bar is where you can access, view, and manage:

• URL of event
• Breakout Rooms
• Lounge Rooms
• Custom tabs (such as “Learn More” in the example below)
• Navigate back to the Event Dashboard
• Find support/help
• View the agenda
• Access your profile/sign out